A Check becomes Stale Dated when it is at least 6 months but less than 30 months past the check’s issue date, or can be declared lost, stolen or destroyed by affidavit. This excludes any items considered private such as welfare payments, child support payments and employee payroll. Certain information may have been redacted per Government Code Section 6254©, 6254(k) or 6255 and California Constitution Article 1, Section 1.

The Stale-Dated Check List is comprised of County vendor payments, Tax-refund payments, miscellaneous refunds and other Accounts Payable checks. Currently, we do not have a “payment type” category available.

If you are the payee, and the check has been lost, stolen, or destroyed you may request a reissue by completing a reissue package. Instructions and forms can be found here.

If you are in possession of an original check more than 30 months past it’s issue date and you are the payee, please complete the appropriate affidavit per the instructions here. Note: the affidavit form will not need to be notarized.

At the time the list was produced all items were available to be reissued. However, due to the possibility that an item may be in the process of being claimed, we cannot guarantee that all items on the list are still available.

You can submit a package requesting a stale-dated check reissue. Instructions and forms required for submitting a package are located here.

Yes, unless all checks are for the same payee. If multiple checks with the same payee’s name are requested to be reissued, only one claim packet is needed but a detail list of check numbers, check dates, and check amount must be attached to the affidavit claim form.

Once a package is submitted, it will go through a review by multiple departments, and potentially need reissue approval by the original issuing agency. This process varies on a case by case basis. Please allow up to 12 weeks for processing. If you have not received an update on your package by 10 weeks from your mail/submission date, you may contact our office to request an update.

At this time we are unable to give a status on any item on this list due to the fact that a reissue package may have been submitted on an item and may be in the process of being claimed, or is in the mail ahead of your submission.